Why Corporates are Moving towards Digitization?
Nowadays, you must be thinking why everyone is so much cared or moving towards the word called “Digitization” or why there is a breeze of converting every office into a paperless office. This is because innovative technology of digitization is converting all the cumbersome tasks of maintaining all the reports and documents at one place which is safe, secured and enables us an easy retrieval. The revolutionary software solutions like Data management system, visitor’s management system, and other software has launched in the market which has reduced the headache of many workers. In the growing age of cut-throat competition, corporate and the other business houses are targeting the population with its business model which is basically working upon the word called Digitalization. We are living in a generation called Generation Z, and by Z volume of this generation, it means that a greater number of people are attracted towards the 5G Technology.
If we take an example of a newspaper of any newsletter or journal which are coming at our house daily, the malleable alloy of technological advancement is clearly seen in them. Every second day there is a new phone or a device with new advanced features which makes an entry in the market. Similarly, corporate are shifting towards technology at a high speed, gone are those days of direct sale. Now in order to increase the productivity and sustainability of the products, corporate are targeting the customers by promoting them on the social media or sending them the promotional emails. The era of indirect sales at the subconscious level is already started by most of the financial institutions or manufacturing units. When it comes to big data analytics or data solutions, the process of digital business transformation is a critical turnkey solution with no errors even if the amount of data recorded is reaching the red line of the dam.
It is not an easy task as converting data at the machine level, 80% of improved turnaround times have been seen by many corporate. But Cloud storage and the digital backup service allow the users to retrieve back their lost data in case of any circumstances. If we take an example of business records around 10 years, the technique they were using to maintain the records were to maintain it in a register. And once they have lost those registers or the register is misplaced by anyway, the hard work of around 2 or 3 years has no record in a blink of an eye. The entrepreneur should understand the need of a digital office like a one-time investment of an asset which pays off in the long run. Digital hi-tech software which is working and keeping all the records in a digital manner can be accessed anywhere and anytime. The remote access given to the authenticated employees of some administrative departments of the office will help the managers to take the right decisions. The main aim of the Digital Transformation strategy is to make the office work in a safe, secured, paper-free environment which also allows accessing the data from anywhere at any time. This will allow you to save the cost of papers and it will increase the productivity of the business. As by watching all your records in a strategical graph you can easily point out your potential clients and the customers. Some major benefits of digitization at corporate offices are listed below:
- Increased Productivity:
If we take the current scenario of finding a document or file which is recorded in the papers, it takes an average of 12 minutes to find it. But with a well-executed digitalization, the records could be found in a few seconds. In addition to it, the act of sharing or securing your data in cloud storage can be done in speed. This results in an increased productivity and efficiency of the employees and the business.
- Cost Efficiency:
It is an exorbitant process of keeping records in papers by taking out the printouts and increases the cost of space in keeping records. Document imaging with Ubeninc Technologies helps to reduce the cost at a minimal level which will help you in targeting more to your business and plans.
- Easy to access and always accessible:
Documents which are recorded can be easily accessed from anywhere from the cloud storage and can be accessed anytime. Ubeninc Technologies allows you to build a high level of classification over all your records which are saved in the cloud storage.
- Enhanced Security:
Documents imaging with Ubeninc Technologies allows you to have high-security data. The big data analytics enhances the security and maintains the confidentiality of the documents.
- Disaster Recovery:
There is always a risk of disasters whether it’s natural or man made. The data which is secured with Ubeninc Technologies can be recovered through the backup recovery. Documents which are stored in the cloud storage will remain stored even the device is damaged. So, whether the damage is caused by fire, earthquake or flood, you can access your data by simply connecting with the internet.
- Saves Space and Stay Competitive:
It is obvious when you are storing your data on cloud storage, the data stored will save the space of voluminous files and shelf. Also, the employees whose task is data analysis will be more effective and productive with the accuracy of the data. The activity which was taking more than 2 hours to work upon, an average with digitization will do the same in less than an hour. Also, they can easily make strategies and plans for the welfare of the business.
These are some benefits when it comes to having an accurate business analysis. Ubeninc Technologies has introduced the software called Datos which will not only keep your data in a way more secured manner but also cut down the maintenance cost. Maintaining and accessing all your data remotely is now possible with the help Datos: Document Management System. The documents which are imaging through the software will be kept in a more synchronized and organized way on the digital shelf.